Bid Request for Boiler Replacement
Sealed bids for Jail Boiler Replacement, County Center, Little Valley, NY, according to specifications, will be received by the undersigned, at the Department of Public Works Facility, 8810 Route 242, Little Valley, New York, until February 14, 2014 at 1:45 p.m. after which they will be publicly opened at 2:00 P.M.. (at the same location), by the undersigned, under the direction of the Public Works Committee of the Cattaraugus County Legislature. Each bid, at the time it is received, will be stamped showing date and time of receipt. All bids must be sealed and clearly marked as follows:
Jail Boiler Replacement, County Center, Little Valley, NY, comprised of the following bid(s).
DPW BID #9 - Heating Ventilating & Air Conditioning Contract
(Remove Existing (4) Boilers and Replace (4) Boilers in the County Jail)
There will be available site visit time prior to February 5, 2014 by contacting Brian Bingerman, Maintenance Supervisor, at 716-938-2202 (Office) or 716-498-5254 (Cell) to schedule a visitation time.
Final Request for Information shall be 4:00 P.M. Friday, February 7, 2014. Final addendum shall be issued February 11, 2014 at 2:00 P.M.
Copies of the proposed Contract Documents, Plans, Specifications and Instructions to Bidders will be available Thursday, January 23, 2014, and may be secured from Cattaraugus County Department of Public Works, 8810 Route 242, Little Valley, New York 14755, phone Dawn Smith at (716) 938-9121, Ext. 2465. There will be a $50.00 charge for each set of specifications, plus a separate check of $8.00 for postage if mailed. Checks are to be made payable to the Cattaraugus County Treasurer. The specifications for this project will be available for examination at Southern Tier Builders Association, 65 West Main St., Falconer, NY 14733 and on their web site. (STBA website at: www.stba.com Project No. 141813257).
Cattaraugus County Local Law 12-2012 requires that the County distribute copies of said local law and of form CCA-2 (New York State Vendor Responsibility Questionnaire For-Profit Construction) with attachments A, B, and C to bidders. In satisfaction of that requirement, Local Law 12-2012 may be found at the following URL under Act No. 533-2012: http://www.cattco.org/files/meetings/minutes/leg-minutes-20121114.pdf and form CCA-2 (New York State Vendor Responsibility Questionnaire For-Profit Construction) with attachments may be found at the following URL: http://www.osc.state.ny.us/vendrep/forms_vendor.htm. In the event that these documents become inaccessible, please contact Dawn Smith at (716) 938-9121 ext. 2465 to obtain copies. Bidders are responsible for reading and completing these forms. Failure to submit form CCA-2 with all three attachments will lead to automatic disqualification of the bid unless the bidder has already submitted such forms within the past year. It is the bidder’s responsibility to track how long it has been since their last submittal of the required forms. The County will not send reminders to potential bidders about when their latest submittal of a CCA-2 with attachments was received. In the event that the bidder has experienced material changes to its business since the last submittal, a new submittal with updated information will be required.
The full deposit, according to General Municipal Law, Less any postage costs, will be refunded for complete sets with no missing pages, returned in good condition (NOT MARKED IN OR WRITTEN IN) within 30 days of the award of contract. No refunds will be made for sets returned later than 30 days of the award of contract.
All bids must be sent or delivered to Cattaraugus County Department of Public Works, 8810 Route 242, Little Valley, NY 14755. Attention: Dawn Smith.
All bids must be accompanied by a NON-COLLUSIVE BIDDING CERTIFICATE and Bid Bond in the amount of 5% of bid total. All substitutions are to be submitted at time of bid as per the contract documents. No substitutions will be considered after the bid date. Any bid submitted without such certification and bid bond will not be accepted. Any bid not meeting ALL specifications will not be considered. Cattaraugus County reserves the right to reject any or all bids, to waive any informalities, and to accept the lowest responsible bid.
John Searles, County Administrator
County Center - 303 Court Street, Little Valley, New York 14755