Deeds

Deeds are recorded in the Clerk's Office to convey interest in property from one party to another. 

Documents required to transfer property:

Deed

A deed must be original and must have both the Grantor's and Grantee's name & address, a legal description of the property, and the Grantor's signature and notary acknowledgement. It must be accompanied by a TP584, an RP5217 and -- sometimes -- an IT 2663.
NOTE: If the property is in the city of Olean or Salamanca, the deed MUST be counter-signed in the city clerk's office before being recorded in our office. For more information, contact the Olean City Clerk at 716-376-5631 or the Salamanca City Clerk at 716-945-4620.

TP584 Tax Affidavit 

Click here to download a blank TP584 form.

Click here for instructions on how to complete TP584.

RP5217

Click here to download a blank RP5217 form.

Click here for instructions on how to complete RP5217.

IT2663 [Only if seller is NOT a New York State resident]

Click here to download a blank IT2663 form. 
In the case of multiple sellers, an IT2663 is required for each individual unless they are husband & wife.

 

Fees:

Recording 

The cost to record a deed is $50.25 for the first page and $5 for each additional page.
For property in the city of Olean or Salamanca, the cost is a flat $50.00 for the first page and $5 for each additional page.

The cost to record a TP584 is $5.00.

The cost to record a RP5217 is $125 if:
* One of the following boxes is checked: 7A, 7B, 7E, or BOTH 7G & 8. -OR-
* The Property Class Code from Item 18 is either 100-299 or 411C.

The cost to record a RP5217 is $250 if:
* None of the boxes indicated above is checked -AND-
* The Property Class Code is 300 or higher.

Transfer Tax

The transfer tax is $2 per $500.

 ** The county clerk's office cannot assist with the completion of documents. For assistance, please consult an attorney. **

WARNING: Don't ever pay a third party for information about your property. Click here for more information.

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