Medical Records Technician #69460 O.C.

Please note that we are no longer accepting applications for this examination / job!

Civil Service Job: Yes

Filing Date:

Applications received by mail must be postmarked no later than Wednesday, July 27, 2011

Exam Date:

Examinations will be held on Saturday, September 10, 2011


$17.84 - $19.84 (Full Time), $14.16 (Part Time)

Information on the Medical Records Technician #69460 O.C. position

Fee Required: The State Civil Service Law requires our office to collect a processing fee from each applicant.  The amount of the fee is ten dollars ($10) per applicant for Each examination applied for, payable at the time of filing of the application form, by check (personal or certified) or money order, payable to the “Cattaraugus County Treasurer”.  Cash Will Not Be Accepted.  Applicants whose personal checks are returned for insufficient funds will not be considered as candidates.  Applicants must record the Examination Number(s) and Title(s) on their checks.  Refunds of fees will not be issued to applicants who are disqualified for not meeting the minimum qualifications for admittance to the examination or who do not appear for testing on the scheduled test date.  Therefore, Do Not Apply for an examination if you are not sure that you meet the minimum qualifications.  Application Fees shall be waived for candidates that are unemployed and primarily responsible for the support of a household or are receiving public assistance.  Please contact this office for an Application Fee Waiver Request and Certification Form.

Residency:  Preference in appointment may be given to successful candidates who have been, at the time of examination and for at least one month prior thereto, a resident of the jurisdiction in which the vacancy exists.

Duties: This is a technical position involving the assembly, maintenance and retrieval of medical records for residents of a nursing home or patients of a home health care agency.  The work is performed under general supervision with leeway allowed for the exercise of independent judgement in carrying out details of the work.  Supervision may be exercised over the work of assigned employees.  A Medical Records Technician does related work as required.

Minimum Qualifications:  Graduation from high school and either:

A)   Graduation from a regionally accredited or New York State registered two (2) year college with Associate’s Degree in medical record technology;


B)  Two (2) years of full time paid experience in the preparation and maintenance of medical records and statistics as described in the following explanatory note **

**NOTE: Satisfactory medical record experience must have been, either under the supervision of a medical record administrator/librarian; or performed in a health care facility containing at least 60 beds, where the candidates work product was subject to review by period inspections or surveys conducted by the NYS Department of Health, and have included:

A. Coding and indexing of medical diseases and surgical procedures;

B. Participation in the development, filing and maintenance of health facility medical records;

C. Analysis and evaluation of medical records;

D. Development of statistical data derived from medical records used for medical and/or administrative analysis.

Subject of Examination: Written test will cover knowledges, skills and /or abilities in such areas as:

1. Coding and indexing according to the international classification of diseases, ninth revision, clinical modification (ICD 9 CM) - These questions test for the ability to select the most appropriate code for a named medical diagnosis or procedure, using the current International Classification of Diseases, Ninth Revision, Clinical Modification (ICD 9 CM). NOTE: ALL CANDIDATES SHOULD BRING VOLUMES I, II, AND III OF THE ICD 9 CM WITH THEM TO THE EXAM TO ANSWER THESE QUESTIONS.

2. Medical record science - These questions test for a knowledge of the principles and practices of medical records science. Topics may include such areas as assembling and checking medical records; numbering, indexing, and filing medical records; maintaining the confidentiality and legal requirements of medical records; New York State laws, rules, and regulations pertaining to medical records; professional standards pertaining to medical records, such as those promulgated by the Joint Commission on the Accreditation of Health Care Organizations (JCAHCO); statistical procedures relating to medical records; filing systems and types of medical records; and the advantages and disadvantages of various medical records systems.

3. Medical terminology - These questions test for a knowledge of medical terminology, including terms related to anatomy and physiology. Topics may include such areas as medical abbreviations; prefixes and suffixes; diseases and symptoms; medical tests and procedures; medical treatments and modalities; human anatomy; pharmaceutical terminology; and terminology relating to medical supplies and equipment.

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at:

Candidates are allowed to use quiet, hand-held, solar or battery powered calculators.  Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries or any similar devices are prohibited.

Complete Job Description & Qualifications

Download the following file for the complete job description and qualifications for the Medical Records Technician #69460 O.C. position.

PARTICIPATION IN MULTIPLE EXAMINATIONS: If you have applied for both State and Local government examinations, you must take all your examinations at the State examination center. You will be advised by letter when and where to report for your examinations.

If you have applied for another local government examination with another local civil service agency, call or write each civil service agency to make arrangements. You must notify all government civil service agencies with whom you have filed an application of the test site at which you wish to take your examination.

SATURDAY SABBATH OBSERVERS - HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on your application(s).

CANDIDATES PLEASE NOTE: Your application for this test is part of the examination process. Applications must be completely filled out with all pertinent information stated. The Commission does not refer to other applications on file for additional information. Applications which do not show training and/or experience to meet the minimum qualifications will be disapproved. Vagueness and ambiguity will not be resolved in your favor.

VETERANS: Disabled and non-disabled war veterans who are eligible for additional credits must submit an application for veterans' credits. Candidates who wish to claim veterans' credits on an examination should request an application and information sheet from the Cattaraugus County Civil Service Commission. Veterans' application forms will also be available upon request at the examination center. The completed forms must be received before the eligible list for the examination is established in order to utilize additional credits.

Effective January 1, 2014, War-time Veterans who previously used non-disabled veterans credits for appointment or promotion and are subsequently certified by the Veteran's Administration as a disabled veteran may again be eligible for additional exam credits. To apply for subsequent disabled veteran credits, complete the Veteran Credit application and check the applicable box, additionally you are required to follow the directions below regarding Disabled Veterans credits.

Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran's credit in examinations. Any candidate who applies for such credit must provide proof of military status to receive the conditional credit. No credit may be granted after the establishment of the list. It is the responsibility of the candidate to provide appropriate documentary proof indicating that the service was in time of war, as defined in Section 85 of Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veteran's credits.

In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.


Applications for Medical Records Technician #69460 O.C. will be accepted up to Wednesday, July 27, 2011, and may be obtained by downloading from the following links.

Application Forms

Cattaraugus County an Equal Opportunity Employer

This job was filed for Health