ADMINISTRATIVE SECRETARY, #76493-INTERDEPARTMENTAL PROMOTION CATTARAUGUS COUNTY

Please note that we are no longer accepting applications for this examination / job!

Civil Service Job: Yes

Filing Date:

Applications received by mail must be postmarked no later than Friday, December 2, 2016

Exam Date:

Examinations will be held on Saturday, January 21, 2017

Salary:

$19.51 - $23.27 per hour – Grade 18, General Bargaining Unit

Information on the ADMINISTRATIVE SECRETARY, #76493-INTERDEPARTMENTAL PROMOTION CATTARAUGUS COUNTY position

Vacancy:Eligible List may be used to fill vacancies which may occur within agencies of Cattaraugus County government. There is currently a vacancy in the Department of Community Services.

Salary: Grade 18- General Unit $19.51 - $21.70 per hour (employees appointed on or after to 1/1/04) or $19.51 - $23.27 (employees appointed prior to 1/1/04)

Final Filing Date: December 2, 2016

Applications received by mail Must Be postmarked no later than December 2, 2016.

NOTE: Applications received in inter-office mail after the final filing date will NOT be accepted.

Examination Date: January 21, 2017

 

Fee Paid By Employer.  Pursuant to the Collective Bargaining Agreement between the County of Cattaraugus and CSEA/AFSCME Local 1000, a $15.00 examination-processing fee is paid on behalf of bargaining unit members participating in this examination.

 

Promotion Qualifications: Candidates must be currently employed by Cattaraugus County and be serving and have served permanently for at least one (1) year in a competitive class clerical position allocated to salary Grade 17 or below and meet the following qualifications:

Graduation from high school or possession of a high school equivalency diploma and three years of clerical office experience.*

*Graduation from a regionally accredited or New York State registered college, institute, or business school with a degree or diploma in secretarial sciences may be substituted for up to two years of the experience above on a year-to-year basis with 30 credit hours equal to one year of experience.  One year of experience is required. Additional training beyond the two years allowed may not be substituted for the one year of required experience.

 

Certification will be made first to include only those individuals permanently employed at the time of the examination in the department or agency in which a vacancy occurs, and then (when there are less than three acceptors within the Department or Agency) certification will be made of enough additional names from the list as a whole to provide a selection of at least three eligibles.

 

Duties: The work of employees in this class is distinguished by the fact that responsibility is involved for independently performing complex clerical operations and for relieving superiors of administrative details by arranging their conferences for them and relieving them of contacts which should properly be made with subordinate officials.  This work calls for the frequent exercise of independent judgement in giving out information regarding departmental policies and practices, and in planning the routine of an office.  The correspondence duties of these employees are distinguished by the fact that most letters and releases of a routine recurring nature are composed personally except when new problems arise.  Employees in this class work under general supervision, receiving detailed instructions only upon work where policies have not been determined.  Only unusually important or complicated assignments are checked in detail upon completion.  Employees in this class may exercise immediate supervision over the work of clerical assistants.  Employees in this class have more public contact assignments involving agency wide policies than is characteristic of positions allocated to the class of Keyboard Specialist II.  An Administrative Secretary does related work as required.

 

Subjects of Examination:  A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Grammar/Usage/Punctuation - The grammar and usage questions test for the ability to apply the basic rules of grammar and usage. The punctuation questions test for a knowledge of the correct placement of punctuation marks in sentences. You will be presented with sets of four sentences from each of which you must choose the sentence that contains a grammatical, usage, or punctuation error.

2. Keyboarding practices - These questions test for a knowledge of preferred practices in such areas as letter format, capitalization, hyphenation, plurals, possessives, word division, word and figure style for numbers, and common proofreading marks. In addition, there will be a passage to proofread followed by questions on how to correct the errors in the passage.

3. Office practices - These questions test for a knowledge of generally agreed-upon practices governing the handling of situations which typists, stenographers, secretaries, and office assistants encounter in their work, as well as a knowledge of efficient and effective methods used to accomplish office tasks. The questions cover such topics as planning work flow; setting priorities; dealing effectively with staff, visitors, and callers; filing and retrieving information; safeguarding confidentiality; using office equipment; and making procedural decisions and recommendations which contribute to a well-managed office.

4. Office record keeping - These questions test your ability to perform common office record keeping tasks. The test consists of two or more "sets" of questions, each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. You should bring with you a hand-held battery- or solar-powered calculator for use on this test. You will not be permitted to use the calculator function of your cell phone.

5. Spelling - These questions test for the ability to spell words that are used in written business communications.

The New York State Department of Civil Service has not prepared a test guide for this examination. However, candidates may find information in the publication "How to take a written test" helpful in preparing for this test. This publication is available on line at: www.cs.ny.gov/testing/localtestguides.cfm

 

Candidates are recommended to use quiet, hand-held, solar or battery powered calculators.  Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries or any similar devices are prohibited.


Participation in Multiple Examinations: If you have applied for both State and local government examinations, you must notify the Cattaraugus County Civil Service Office of your intent to take both a State and a local government examination. When taking both a State and a local government examination you will be required to take all your examinations at a State examination center.  You will be advised by letter when and where to report for your examinations.

If you have applied for another local government examination with another local civil service agency, call or write each civil service agency to make arrangements.  You must notify all government civil service agencies with whom you have filed an application of the test site at which you wish to take your examinations

 

Seniority Points will be added to an eligible's score as follows, based on the date of permanent appointment in the classified service with Cattaraugus County:

Less than 1 year                                              0 points

1 year up to 6 years                                        1 point

6 years up to 11 years                                     2 points

11 years up to 16 years                                   3 points

16 years up to 21 years                                   4 points

Over 21 years                                                 5 points

 

Saturday Sabbath Observer-Handicapped Persons: If special arrangements for testing are required, please indicate this on your application.

 

Candidates Please Note: Your application for this test is part of the examination process.  Applications must be completely filled out with all pertinent information stated.  The Commission does not refer to other applications on file for additional information.  Applications which do not show training and/or experience to meet minimum qualifications will be disapproved. Vagueness and ambiguity will not be resolved in your favor.

 

Veterans: Disabled and non-disabled war veterans who are eligible for additional credits must submit an application for veterans' credits.  Candidates who wish to claim veterans' credits on an examination should request an application and information sheet from the Cattaraugus County Civil Service Commission.  Veterans' application forms will also be available upon request at the examination center.  The completed forms must be received before the eligible list for the examination is established in order to utilize additional credits.

Effective January 1, 2014, War-time Veterans who previously used non-disabled veterans credits for appointment or promotion and are subsequently certified by the Veteran's Administration as a disabled veteran may again be eligible for additional exam credits.  To apply for subsequent disabled veteran credits, complete the Veteran Credit application and check the applicable box, additionally you are required to follow the directions below regarding Disabled Veterans credits.

Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran's credit in examinations.  Any candidate who applies for such credit must provide proof of military status to receive the conditional credit.  No credit may be granted after the establishment of the list.  It is the responsibility of the candidate to provide appropriate documentary proof indicating that the service was in time of war, as defined in Section 85 of Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veteran's credits.

In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served.  If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination.  A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility.  However, no credit may be added after the eligible list has been established.

This examination is being prepared and rated by the New York State Civil Service Department in accordance with Section 23-2 of the Civil Service Law.  The provisions of the New York State Civil Service Rules and Regulations dealing with the rating of examinations will apply to this examination.

 

Applications will be accepted up to December 2, 2016, and may be obtained from the Civil Service website at www.cattco.org/jobs.

 

Cattaraugus County - An Equal Opportunity Employer

 

Issued:  November 2, 2016

 

Complete Job Description & Qualifications

Download the following file for the complete job description and qualifications for the ADMINISTRATIVE SECRETARY, #76493-INTERDEPARTMENTAL PROMOTION CATTARAUGUS COUNTY position.

PARTICIPATION IN MULTIPLE EXAMINATIONS: If you have applied for both State and Local government examinations, you must take all your examinations at the State examination center. You will be advised by letter when and where to report for your examinations.

If you have applied for another local government examination with another local civil service agency, call or write each civil service agency to make arrangements. You must notify all government civil service agencies with whom you have filed an application of the test site at which you wish to take your examination.

SATURDAY SABBATH OBSERVERS - HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on your application(s).

CANDIDATES PLEASE NOTE: Your application for this test is part of the examination process. Applications must be completely filled out with all pertinent information stated. The Commission does not refer to other applications on file for additional information. Applications which do not show training and/or experience to meet the minimum qualifications will be disapproved. Vagueness and ambiguity will not be resolved in your favor.

VETERANS: Disabled and non-disabled war veterans who are eligible for additional credits must submit an application for veterans' credits. Candidates who wish to claim veterans' credits on an examination should request an application and information sheet from the Cattaraugus County Civil Service Commission. Veterans' application forms will also be available upon request at the examination center. The completed forms must be received before the eligible list for the examination is established in order to utilize additional credits.

Effective January 1, 2014, War-time Veterans who previously used non-disabled veterans credits for appointment or promotion and are subsequently certified by the Veteran's Administration as a disabled veteran may again be eligible for additional exam credits. To apply for subsequent disabled veteran credits, complete the Veteran Credit application and check the applicable box, additionally you are required to follow the directions below regarding Disabled Veterans credits.

Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran's credit in examinations. Any candidate who applies for such credit must provide proof of military status to receive the conditional credit. No credit may be granted after the establishment of the list. It is the responsibility of the candidate to provide appropriate documentary proof indicating that the service was in time of war, as defined in Section 85 of Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veteran's credits.

In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.

Applications

Applications for ADMINISTRATIVE SECRETARY, #76493-INTERDEPARTMENTAL PROMOTION CATTARAUGUS COUNTY will be accepted up to Friday, December 2, 2016, and may be obtained by downloading from the following links.

Application Forms

Cattaraugus County an Equal Opportunity Employer

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