Index Clerk #822-11318 OC
Civil Service Job: Yes
Applications received by mail must be postmarked no later than Friday, September 14, 2018
Examinations will be held on Saturday, November 3, 2018
$18.46 - $20.25 per hour
Information on the Index Clerk #822-11318 OC position
INDEX CLERK #822-11318 O.C.
Vacancy: Eligible List may be used to fill vacancies which may occur within the Cattaraugus County Clerk’s Office, Little Valley, NY.
Salary: $18.46 - $20.25 per hour - Grade 14- General Bargaining Unit
Final Filing Date: September 14, 2018
Applications received by mail Must Be postmarked no later than September 14, 2018.
Examination Date: November 3, 2018
Fee Required: The State Civil Service Law requires our office to collect a processing fee from each applicant. The amount of the fee is fifteen dollars ($15) per applicant for Each examination applied for, payable at the time of filing of the application form, by check (personal or certified) or money order, payable to the “Cattaraugus County Treasurer”. Cash Will Not Be Accepted. Applicants whose personal checks are returned for insufficient funds will not be considered as candidates for this exam or subsequent exams until such time as restitution is made. Applicants must record the Examination Number(s) and Title(s) on their checks. Refunds of fees will not be issued to applicants who are disqualified for not meeting the minimum qualifications for admittance to the examination, who file their application after the final filing date or who do not appear for testing on the scheduled test date. Therefore, Do Not Apply for an examination if you are not sure that you meet the minimum qualifications. Application fees shall be waived for candidates that are unemployed and primarily responsible for the support of a household or are receiving public assistance. Please contact this office for an Application Fee Waiver Request and Certification Form, or download from our website at: www.cattco.org.
Residency: Preference in appointment may be given to successful candidates who have been, at the time of examination and for at least one month prior thereto, a resident of the jurisdiction in which the vacancy exists.
Duties: The work involves recording and indexing legal documents together with other clerical tasks. Appointment to this class requires successful completion of a traineeship of not less than twelve (12) nor more than fifty-two (52) weeks during which an incumbent receives on the job training to acquire specialized knowledge and demonstrates acceptable skills and abilities in the indexing of legal documents. Duties are performed under general supervision according to procedures established by the County Clerk. This class is distinguished from Clerk by the high degree of accuracy required and the consequences of error. An Index Clerk does related work as required.
Minimum Qualifications: Either:
A) Graduation from high school or possession of a high school equivalency diploma and one year of clerical experience; OR
B) Two years of clerical experience.
NOTE: Study at a regionally accredited or New York State registered college or institute may be substituted for experience in A and B above on a year for year basis. (30 credit hours = 1 year experience.)
NOTE: Experience as referenced above refers to full-time paid experience. Paid experience gained on a part-time basis will be pro-rated to determine eligibility. Therefore, candidates must be specific when reporting number of hours worked.
Subject of Examination: Written test will cover knowledges, skills and /or abilities in such areas as:
1) Alphabetizing - These questions test your ability to file material in alphabetic order. (15 questions)
2) Record Keeping - These questions evaluate your ability to perform common record keeping tasks. The test consists of two or more "sets" of questions; each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents. (15 questions)
3) Clerical Operations with Letters and Numbers - These questions test your skills and abilities in clerical operations involving comparing, checking and counting. The questions required you to follow the specific direction given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers. (30 questions)
A Guide for the Written Test for Entry Level Clerical/Steno/Typist Exams is available at the New York State website: http://www.cs.ny.gov/testing/localtestguides.cfm.
Candidates are recommended to use quiet, hand-held, solar- or battery-powered calculators. Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries or any similar devices are prohibited.
Complete Job Description & Qualifications
Download the following file for the complete job description and qualifications for the Index Clerk #822-11318 OC position.
PARTICIPATION IN MULTIPLE EXAMINATIONS: If you have applied for both State and Local government examinations, you must take all your examinations at the State examination center. You will be advised by letter when and where to report for your examinations.
If you have applied for another local government examination with another local civil service agency, call or write each civil service agency to make arrangements. You must notify all government civil service agencies with whom you have filed an application of the test site at which you wish to take your examination.
SATURDAY SABBATH OBSERVERS - HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on your application(s).
CANDIDATES PLEASE NOTE: Your application for this test is part of the examination process. Applications must be completely filled out with all pertinent information stated. The Commission does not refer to other applications on file for additional information. Applications which do not show training and/or experience to meet the minimum qualifications will be disapproved. Vagueness and ambiguity will not be resolved in your favor.
VETERANS: Disabled and non-disabled war veterans who are eligible for additional credits must submit an application for veterans' credits. Candidates who wish to claim veterans' credits on an examination should request an application and information sheet from the Cattaraugus County Civil Service Commission. Veterans' application forms will also be available upon request at the examination center. The completed forms must be received before the eligible list for the examination is established in order to utilize additional credits.
Effective January 1, 2014, War-time Veterans who previously used non-disabled veterans credits for appointment or promotion and are subsequently certified by the Veteran's Administration as a disabled veteran may again be eligible for additional exam credits. To apply for subsequent disabled veteran credits, complete the Veteran Credit application and check the applicable box, additionally you are required to follow the directions below regarding Disabled Veterans credits.
Effective January 1, 1998, the State Constitution was amended to permit a candidate currently in the armed forces to apply for and be conditionally granted veteran's credit in examinations. Any candidate who applies for such credit must provide proof of military status to receive the conditional credit. No credit may be granted after the establishment of the list. It is the responsibility of the candidate to provide appropriate documentary proof indicating that the service was in time of war, as defined in Section 85 of Civil Service Law, and that the candidate received an honorable discharge or was released under honorable conditions in order to be certified at a score including veteran's credits.
In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has been established.
Cattaraugus County an Equal Opportunity Employer